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Legal Administrative Assistant

Full-Time | Indianapolis, Indiana

Job Description

Krieg DeVault LLP is seeking an experienced Legal Administrative Assistant for our Indianapolis downtown location who wishes to continue their career in a highly professional environment which inspires teamwork and collaboration. This role will support our Litigation & Transactional practices and will work with other talented individuals who share a passion for doing great work in the best interest of our clients. This position provides support in a very fast paced, always changing environment. The successful candidate will be self-motivated with a hands-on, positive, "can-do" approach with a desire to think creatively to identify and implement proactive solutions. 

Essential Job Duties:

  • Manage traditional administrative needs of multiple attorneys
  • Provide legal administrative support for transactional and litigation work 
  • Prepare highly confidential documents such as agreements, contracts, correspondence, memoranda communications to clients
  • Provide litigation support through court filings, managing case files, preparing legal documents
  • Provide organizational assistance with meetings, billings, travel and maintaining calendars
  • Proactively ensure legal team is prepared with necessary materials for meetings and depositions
  • Provide marketing assistance by managing alerts, updates, creating PowerPoints and spreadsheets
  • Demonstrate good judgment and professionalism, and exhibit flexibility and versatility to provide support
  • Demonstrate strong reasoning and resolution skills
  • Perform special projects as required to increase the professional effectiveness and efficiency of the legal team

Minimum Requirements:

  • Minimum of three years of experience as a legal assistant with at least one year of litigation experience
  • Minimum of a high school diploma
  • Mastery of Microsoft Word – including creating and manipulating styles, using keyboard shortcuts, auto-numbering paragraphs, hyperlinking to other documents, creating tables of contents, tables of authorities, footnotes, and tables
  • Mastery of Microsoft Outlook, including managing multiple attorney calendars
  • Significant experience with Microsoft Excel – including knowing how to sum a column of numbers, hide and display columns and rows, do custom sorts and filters, and average a column of numbers
  • Significant experience with Adobe Acrobat Professional – including the ability to rearrange pages, link to other PDF's and websites, manage passwords/security, insert pages, create signature stamps, add footers and headers, create bookmarks, and combine several PDFs into a single portfolio
  • Significant experience with Microsoft PowerPoint – including inserting pictures and video, creating templates, rearranging slides
  • Knowledge of the Federal Court ECF system and experience filing pleadings
  • Knowledge of the Indiana electronic court filing system
  • Experience with a server-based document management system - I-Manage/File Site would be a plus
  • Able to type from dictation


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Legislative Coordinator

Full-Time | Indianapolis, Indiana

Job Description

Krieg DeVault LLP is seeking a Legislative Coordinator to work with our Governmental Affairs practice group in Indianapolis, Indiana.  This position will work with other talented individuals who share a passion for doing great work in the best interest of our clients. The successful candidate will be self-motivated with a hands-on, positive, "can-do" approach with a high level of attention to detail. 

The Position: Coordinate communications and interactions with Governmental Affairs clients. Provide legislative and administrative support to attorneys and professionals in the Governmental Affairs practice group. Obtain and maintain a working knowledge of attorneys' and professionals' area of the Governmental Affairs practice and familiarity with legislative terminology and procedures.

Essential Duties and Responsibilities

  • Work in coordination with the Practice Group Chair to manage legislative and political  activities;
  • Attend legislative and executive branch committee meetings and prepare executive summaries of such meetings to send to Practice Group members and clients;
  • Develop bill track lists for Practice Group clients and track key legislation during the legislative session;
  • Monitor the Indiana Register publication and state procurement announcements for items of interest to Practice Group members and clients;
  • Conduct legislative research and bill searches;
  • Provide communications support to Practice Group and association management clients. Coordinate legislative and political events on behalf of Practice Group clients and team members;
  • Coordinate schedules of the legislative team, including legislative and executive branch committees and regulatory hearing     schedules;
  • Maintain Governmental Affairs Practice Group client contact database and send client updates when instructed;
  • Coordinate Practice Group meetings and assist in agenda development;
  • Assist Political Committee Chair with fundraising activities, including management of the firm's political budget;
  • Assist in providing legislative and regulatory updates to the firm's attorneys;
  • Assist in the drafting and distribution of Practice Group newsletters;
  • Prepare and distribute client billings, engagement letters, correspondence and other documents as assigned;
  • File and retrieve documents, correspondence, billing statements and file folders as needed;
  • Answer and direct calls from clients and other governmental affairs stakeholders. Place calls to same when instructed.
  • Perform special projects or assignments as related to the Governmental Affairs practice.

Minimum Requirements:

  • Education – Associate's or Bachelor's Degree
  • 1-3 years previous experience working with the Indiana General Assembly or the executive agencies of the State of Indiana preferred;
  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations;
  • Experience performing basic content creation for corporate or non-profit social media platforms preferred;
  • Ability to write reports, business correspondence, and procedure manuals;
  • Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public;
  • Excellent customer-service attitude and strong work ethic;
  • Excellent written and verbal communication and interpersonal skills;
  • Strong critical thinking and problem-solving skills;
  • Excellent organizational and project management skills;
  • Extremely professional demeanor;
  • The ability to prioritize and multi-task with a strong attention to detail;
  • Reliability, flexibility and the ability to operate with a high degree of confidentiality;
  • Working knowledge of departmental technology systems including Database software; Internet software;
  • Proficiency in Microsoft Office Suite;
  • Willingness to work a flexible schedule and the hours needed to accomplish the Firm's expectations.


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EEO Policy: It is the policy of Krieg DeVault LLP that an individual's race, color, religion, sex, disability, sexual orientation, gender identity, U.S. military veteran status, national origin, age, genetic information, family status, or other characteristics protected by law are not and will not be considered in any personnel or management decisions. We affirm our commitment to these fundamental policies.

E-Verify: Krieg DeVault LLP participates in the federal government's E-Verify program. With all new hires, we provide the Social Security Administration and, when applicable, the US Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.